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Privacy Policy

Windy Rose Photography
Effective Date: Nov 30, 2025

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Windy Rose Photography (“I,” “me,” or “my”) is a sole-proprietor business based in Calgary, Alberta, Canada. I am committed to protecting the privacy, security, and confidentiality of the personal information entrusted to me. This Privacy Policy explains how I collect, use, disclose, and safeguard personal information in accordance with Alberta’s Personal Information Protection Act (PIPA).

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1. What Personal Information I Collect

I may collect the following types of personal information:

  • Client Information

  • Name

  • Email address

  • Phone number

  • Mailing or billing address

  • Emergency contact (optional)

  • Photography Session Information

  • Names and images of individuals being photographed

  • Family details relevant to the session

  • Session location

  • Photo preferences or notes provided

  • Model release permissions

  • Payment Information

  • Payment method

  • Transaction details (Note: I do not store full credit card numbers. Payments processed through third-party providers follow their own privacy standards.)

  • Website & Online Interaction

  • Contact form submissions

  • Email newsletter sign-ups

  • Cookies or analytics data (e.g., website traffic, browser type, device type)

2. How Personal Information Is Used

I use personal information for the following purposes:

  • To schedule and manage photography sessions

  • To communicate with clients before and after sessions

  • To deliver galleries, proofs, and final images

  • To process payments and send receipts/invoices

  • To maintain client records

  • To market services (with consent)

  • To improve website experience through analytics

I only collect information reasonably necessary to provide photography services or operate my business.

3. Consent

By booking a session, contacting me, or submitting information through my website, you consent to the collection, use, and disclosure of your personal information as described in this policy.

You may withdraw consent at any time, subject to legal or contractual restrictions, by contacting me directly.

4. How Personal Information Is Stored & Protected

I take reasonable security measures to safeguard personal information, including:

  • Password-protected devices

  • Encrypted online galleries

  • Secure cloud storage

  • Restricted access to client files

  • Use of reputable third-party service providers

I retain personal information only as long as necessary to fulfill the identified purposes or as required by law.

5. Disclosure of Personal Information

I do not sell or trade personal information.

Personal information may be disclosed only:

With your explicit consent

To trusted service providers (e.g., gallery hosting platforms, payment processors)

When required by law, regulation, subpoena, or court order

Any third-party service providers used will have their own privacy practices that comply with relevant legislation.

6. Children & Minors

When photographing minors, personal information and images are collected with consent from a parent or legal guardian.
I do not knowingly collect personal information directly from minors without adult permission.

7. Use of Photos for Marketing

I will only use photographs of clients (including minors) for:

  • Portfolio

  • Website

  • Social media

  • Marketing or promotional materials

with written consent through a model release or booking agreement.

You may withdraw this consent at any time for future use.

8. Access to Personal Information

Under Alberta’s PIPA, you have the right to:

  • Request access to your personal information

  • Request corrections if information is inaccurate

  • Request details about how your information has been used or disclosed

You can make a request by contacting me directly (see Section 11).

9. Website Cookies & Analytics

My website may use cookies and third-party analytics tools to:

  • Track site performance

  • Understand user behaviour

  • Improve user experience

You may disable cookies in your browser settings if you prefer.

10. Changes to This Privacy Policy

This Privacy Policy may be updated periodically. Any changes will be posted on my website with a revised “Effective Date.”

Your continued use of my services or website indicates acceptance of the updated policy.

11. Contact Information

If you have questions about this Privacy Policy or wish to make a request under PIPA, please contact:

Windy Rose Photography
Email: rowecreates@gmail.com
Location: Calgary, Alberta, Canada

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